Finance and Accounting Manager

The position holds overall accountability of the end-to-end Finance and Accounting process of Diversify ISS. The role will also be responsible for developing and maintaining financial and accounting systems, which may include financial forecasting; auditing; checking and improving accounting procedures; produce reports and budget plans; and contribute to the creation of business strategies. The main aim of the Finance and Accounting Manager is to maximise profitability and efficiency or ensure value for money of the business, often assessing possibilities or opportunities to expand the business further.

GENERAL RESPONSIBILITIES

• Manage and supervise all accounting activities including daily accounting transactions, payments, book closing and ensure controls on correctness and accuracy
• Prepare financial statements and management reports (monthly/quarterly/annually) including charts/graphs showing company’s progress, conditions and results in accordance with generally accepted accounting principles
• Perform Treasury Functions – Cash Forecasting and Funding, and Foreign exchange analysis
• Liase and build relationship with banks, suppliers, and government agencies (BIR, PEZA, SEC, SSS, PHILHEALTH, HDMF, City Office), and all departments of the company
• Prepare and submit periodic reports and returns required by BIR, PEZA, SEC, SSS, PHILHEALTH, HDMF, City Office
• Process payroll for employees, validate payroll liabilities (salaries payable? SSS? PhilHealth and Pag-Ibig contributions and withholding tax), Generate payroll information for timely month-end and yearend reporting (SSS, PagIbig and PhilHealth deductions, withholding tax, BIR form 2316, etc.) Tax Annualization on Compensation? Printing of form 2316 and distribution to all employees
• Handle employee advances, liquidations, and reimbursements
• Organize, file, and protect all accounting and finance documents including original registrations and licenses
• Perform Monthly and Year end book closing. Prepare, maintain, and review schedule of Accounts
• Review and interpret business performance and operating results against short-term and long-term budgets and targets, and make specific recommendations on cost-reduction and profit-improvement
• Interface with internal and external auditors as necessary, in all Manila payroll, tax compliance, SOX, local accounting standards and other Administrative matters

KEY POSITION RESPONSIBILITIES

Preparation of Monthly/Year-end Financial Statements

• Reconciliation of all balance sheet accounts including:
  • Bank
  • Accounts Receivable
  • Prepayments
  • Accounts Payable
  • Accruals
  • Goods & Services Tax
  • Income Tax
  • Payroll Tax
  • Intercompany accounts

• Analysis of Profit and Loss Statement
  • Revenue comparison to previous periods/budget
  • Cost of sales comparison to previous periods /budget
  • Gross Profit analysis
  • Expense comparison to previous periods /budget
  • Wages reconciliation to monthly statement filed with Inland Revenue Department

• Preparation of Monthly Financial summary

• Preparing statutory year-end financial statements following “generally accepted accounting practice” (GAAP) and/or International Accounting Standards (IAS)
• Preparing detailed notes to the statutory year-end financial statements
• Preparing detailed work papers supporting statutory annual financial statements
• Preparing directors and shareholders resolutions

Payroll

• Payroll preparation and payroll journals as needed
• Entering new employees into payroll system
• Reports generation
• Assist and review all payroll function and ensure that the payroll process is properly and accurately done

Client Management

• Establish and maintain good working relationship with clients and other managers while properly setting expectations with regard to team KPIs and metrics
• Monitor team progress and provide feedback to CEO as needed
• Address the requests and inquiries of CEO in a timely manner
• Conduct regular calibration sessions with CEO and other departments to ensure that agreed upon service levels are always met
• Resolve client escalations within a reasonable time and identify issues and develop/implement possible solutions
• Drive client satisfaction and play a proactive role in solidifying client relations

Team Management and Process Development

• Strengthen team dynamics and drive fulfilment of individual and overall team metrics
• Drive the team to perform and excel
• Monitor the team’s performance and provide coaching as needed; perform regular 1:1 sessions
• Build a high performing team and culture including experience in hiring and performance managing team members and conflict resolution
• Ensure timely and proper communication of changes and new strategies to the team
• Monitor the end-to-end finance and accounting process and identify areas that need to be further developed
• Improve current processes to further increase client satisfaction

POSITION REQUIREMENTS

• University degree required preferably in Accounting, Finance or Commerce
• Must be a Certified Public Accountant (CPA)
• Has more than 10 years Finance and Accounting experience
• At least 5 years in a Chartered Accounting environment or BPO Industry as a Manager or Supervisor of an Accounting team is required
• Experience in auditing and payroll preparation; government remittances and has strong understanding of local statutory reporting, filing, etc. (BIR, SSS, HDMF, SEC, BOI, PEZA, DOF)
• Extensive knowledge in Accounting Standards (PFRS, IFRS); Australian GAAP and Philippine Taxation
• With extensive background in with all operational and administrative Finance and Accounting duties such as, but is not limited to: budget planning/forecasting, cash flow management, reconciliations, balance sheet analysis, fixed assets, etc.
• Must have experience working for a large international/multi-national company or firm
• Has experience developing Finance and Accounting-related policies, procedures, documentation, infrastructure and systems
• Excellent analytical skills with strong attention to detail
• Good management and interpersonal skills; approachable, and can deal with matters with integrity, fairness and diplomacy
• Excellent interpersonal and people skills with the ability to liaise with staff and clients at all levels
• Experience working in fast-moving, high-volume working environment/industry
• Demonstrated multi-tasking capability with proven track record in meeting tight deadlines
• Exceptional English verbal and written communication and presentation skills
• Strong planning, coordination, organizational and administrative skills
• Proficient in using MS Office applications with strong MS Excel skills and is tech savvy
• With pleasing personality, positive working attitude, and is customer service-oriented
• Self-starter and able to work independently
• Strong commitment to client service and a flexible can-do attitude that responds to client and business needs
• Patient and flexible in all work duties
• Reliable, trustworthy and ethical; neat, tidy and accurate

For interested applicants, send your resumes to opportunities@diversifyiss.com.